Outgoing

The requirements and procedures for participating in the Erasmus+ program are outlined in the University Call for Applications, which is published annually. Applications are open for the following academic year. The application deadline for the 2026/2027 academic year is March 26, 2026.

Thanks to the Erasmus+ program, UNIRSM students have the opportunity to spend study and research periods at the following partner universities in Europe:

• Hochschule für Technik Stuttgart (HFT) – Germany
• BOKU University - Austria
• University of Tirana - Albania
• University of Akureyri – Iceland
• University of Nicosia – Cyprus
• University of Montenegro (UCG) - Montenegro
• Université de Corse Pasquale Paoli- France
• University of Liechtenstein – Liechtenstein
• HAWK University of applied sciences and arts – Germany
• Iceland University of the Arts – Iceland
• ULIM Free University of Moldova – Moldova
• Easda – Escuela de Arte y Superior de Diseño de Alicante - Spain
• Slovak University in Bratislava – Slovakia
• École Nationale Supérieure d'Arts et Métiers – Bordeaux - France
• RITEH University – Croatia
• WANS University – Poland
• Rzeszow University of Technology – Poland

The Erasmus+ programme guarantees all winners a scholarship to cover part of the costs of accommodation, travel expenses and living expenses.

The monthly amount of the scholarship is established each year by the National Agency of the Erasmus program and depends on the cost of living in the country where the mobility will take place. Below are the figures for 2026/2027:

• €400,00 for countries in group 1
• €350,00 for countries in group 2 and 3

The calculation of the grant will depend on the actual duration of the mobility period and whether or not the aforementioned period differs from that originally declared on the Certificate of stay.
At the end of the mobility period, the Office will calculate the exact amount and will be able to pay the student a balance or ask for a partial refund of the contribution already received.

Travel Contribution
An additional contribution for the round-trip travel is provided upon presentation of supporting documents at the end of the mobility period. Further details are included in the call for applications.
Calculate the distance HERE

How does payment work?
The scholarship will be paid directly to the current account indicated in the financial agreement, in two phases:

• an initial deposit of 70% will be paid within 30 days of the student sending the Certificate of Stay stamped by the ERASMUS Office of the host University;
• the balance of the remaining 30%, to be calculated on the basis of the actual days spent on mobility, will be paid upon return, after the delivery of all documents and the completion of the Participant Report/EU Survey and on the basis of the actual allocations that the INDIRE agency pays to the University.

Refunds and reductions
The contributions received are subject to the obligation of total or partial restitution in the event of:

• waiver of mobility period
• stay less than the mandatory minimum period of 60 days
• reduction of the period spent abroad compared to that foreseen in the agreement (this entails a refund corresponding to the number of days not spent abroad)
• failure to complete any of the curricular activities indicated in the Learning Agreement and in any case less than 50% of the credits required for the subsequent recognition of training credits useful in one's study plan
• failure to recognize the activities supported
• failure to request recognition of activities undertaken before obtaining the qualification or refusal of the recognition granted

 

If you have won an Erasmus+ scholarship, the first thing you will have to do is fill in theapplication (application for admission) at the destination University. You can find the information to do so on the website of the partner University, or in the information email that is generally sent after the Erasmus Office of UniRSM sends the nomination. The documents required differ depending on the destination University and may include enrollment certificates, language certifications, insurance coverage, etc.

It is also necessary to define and have approved the Learning Agreements, to be agreed in advance with the Erasmus+ scientific advisor of your course of study.

Finally, you will need to sign - within 30 days of the departure date - themobility agreement, which will establish the conditions for assigning the mobility contribution.

However, it is the student's responsibility to be fully informed about the required documents and the various deadlines.

Preparatory information meeting
You will be contacted by the Student Administration Mobility Office for a preparatory meeting (via Microsoft Teams or in person) during which you will be provided with useful information on completing the Learning Agreement (the study program to be undertaken abroad), applications, scholarships, etc.

The first thing to do when you arrive at the destination University is to go to the Erasmus Office and ask for the signature of the Certificate of Stay – Arrival section, to formally start the mobility for the purposes of subsequent reimbursement. The Departure section must then be signed at the end of the period.

The Certificate of Stay must be sent to the email addresses outgoing@unirsm.sm e international@unirsm.sm within 7 days of arrival.

Procedure for modifying the Learning Agreement
The LA can be modified within 30 days from the end of the mobility period, by filling in the appropriate form which must be countersigned by the scientific mobility referents of the two Universities and sent to the email addresses outgoing@unirsm.sm e international@unirsm.sm

Changes to the length of stay abroad
Extension
During the mobility it is possible to request an extension of the stay for educational reasons, within 1 month from the end of the mobility.
Extensions are not automatic and must always be authorised by both the Erasmus+ contact teacher at UniRSM and the person in charge of the host university.
Any extensions must be financed entirely by the student.
To request an extension of the mobility period, you must:

1. Fill in the appropriate form
2. Have the form approved and signed by the Erasmus+ contact person of your degree programme
3. Have the form approved and countersigned by the Erasmus+ contact person of the host university
4. Send the countersigned form to the email addresses outgoing@unirsm.sm e international@unirsm.sm

Reduction
During mobility it is also possible to request a reduction in stay.
Requests for reductions are not automatic but must always be authorized by the Erasmus+ professor in charge of your degree program.

To request a reduction in the mobility period, you must:

1. Fill in the appropriate form
2. Have the form approved and signed by the Erasmus+ contact person of your degree programme
3. Send the countersigned form to the email addresses outgoing@unirsm.sm e international@unirsm.sm

At the end of the mobility period it is necessary to send to the address outgoing@unirsm.sm the following documents:

• Certificate of stay (with both the Arrival and Departure sections completed and stamped by the Erasmus+ Office of the host University) within 10 days of the end of the mobility;
• Identity document currently valid;
• Learning Agreements (initial version and any subsequent changes);
• Transcript of Records (certificate of completion of exchange with training activities, CFU and grades);
• Documents certifying any activities carried out not reported in the Transcript of Records;
• Travel Documentation (receipts, invoices, etc.).

The Erasmus National Agency will send an automatic communication requesting the online completion of the Individual End-of-Stay Report. Completing the Participant Report/EU Survey is mandatory.

La vote conversion reported abroad occurs through a comparison between the ECTS (European Credit Transfer System) grade scale of the course of study to which they belong and that of the course of study attended abroad.

The recognition process will be initiated by the Mobility Office of the Student Administration Office upon receipt of the above-listed documents and will be examined by the Degree Programme Council.

The methods of participation in the Erasmus+ Staff Training programme are indicated in the Call for Applications attached below.
The deadline for submitting applications for the 2026/2027 academic year is April 10, 2026.

Mobility can take place in countries participating in the Erasmus program, excluding Italy. The host university must hold an Erasmus Charter for Higher Education (ECHE) and must be independently selected by UNIRSM staff, who are also required to coordinate their Staff Training activities directly with their foreign colleagues. Visit the website pages Erasmus+ Agreements (Intra-EU) | UNIRSM Foreign universities holding an ECHE already in agreement with the University of the Republic of San Marino are available. following page An updated list of upcoming Staff Weeks is available.

From February 27, 2026 to April 10, 2026, at 12:00 PM, UNIRSM staff will have to draft and submit the application in electronic format using the form ERASMUS + Saff Mobility for Training (STT) – Fill in the form, attaching the Staff Mobility for Training Agreement and any Staff Week program.

It is specified that The Internationalization Office is available to support staff in completing the Staff Mobility for Training Agreement and the online application.

It is calculated based on the Erasmus+ Program tables. The amount varies based on: the distance between UNIRSM and the host institution, the host country's tier, and the length of stay.
The financial contribution will be awarded in order of ranking until the available funds are exhausted.

At the end of the mobility period, UNIRSM Staff Training staff must submit to the Internationalization Office the certificate of stay certifying the mobility period, stamped and signed by the host university. UNIRSM Staff Training staff are also required to complete the online Participant Report by the deadlines set by the program. The link to this report is sent by email directly from the European Commission. All original receipts must be submitted to the Internationalization Office, following UNIRSM's reimbursement procedures.